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16 Apr 2018

Graduate Finance Assistant at the Agency for Technical Cooperation and Development (ACTED)

Graduate Finance Assistant at the Agency for Technical Cooperation and Development (ACTED)

Job Title

Finance Assistant

About the Company

The Agency for Technical Cooperation and Development (ACTED) – Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

In response to the emergency situation in Nigeria, ACTED recruits to fill the position above:

Location

Borno

About the Job

  • The Finance Assistant be supporting the Finance Officer to be accountable for the true and fair accountancy of the Base. She/he is responsible to respect and follow-up the ACTED’s financial procedures. She/he is responsible to update SAGA and work on Finance Titanic on monthly basis.
  • He as well would be expected to assist in the preparation of project financial report if authorized by The Finance Officer

Main Duties and Responsibilities
Reporting:

  • On a daily basis:
    • Allocation of the Expenses: Daily allocation of expenses on “purchase orders” & “vouchers”;
    • Data entry in SAGA: Daily vouchers to be entered in SAGA;
    • Follow-up of Contracts: Update contracts follow-up database in TITANIC, whenever payments or any other changes occur to specific contract(s)
    • Assistance: Assist the Country Finance Manager whenever needed
  • On a weekly basis:
    • Weekly cash request: Prepare Statement of expenditures and present it to the Finance Manager on each Friday
  • On a monthly basis:
    • Cash Request (Monthly Budgeting): To prepare the monthly budgeting of the base office for the coming month and send it to Country Finance manager on the12th of each month;

Monthly official signature table:

  • SAGA (Accountancy of the month): To send monthly closure of accountancy (Saga) to the CFM before the 5th of each month.
  • Finance Vouchers of the month: Review and send all the Finance Vouchers to the capital office   after receiving the SAGA backup.
  • TITANIC: Prepare Titanic sheets of the Capital office and send them to the CFM before the 10th of each month;
  • Maintain all allocation tables and BFU update on monthly basis;

Cost Control:

  • Ensure that all the expenses of the area are allocated on the available projects
  • Ensure that the running cost of the area are not exceeding the standard norms
  • Ensure that non allocated resources are not used on any project, unless an approval is given by the CFM or CR;

Compliance:

  • Review and check all project related financial, logistics, administrative, and program information and send them to the Capital Compliance Officer.
  • Facilitate the country Compliance review process once the project has been terminated and ensure the accurate documentation of costs/expenses allocations within the documentation;

About You

  • All employees should master ACTED’s core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability,

Requirements

Moreover, we also expect the following:
Essential:

  • An understanding of humanitarian/civil society issues in the country and the region.
  • 1-2 years working experience, in the field of business is require
  • University degree or advanced training/ course in Banking and Finance, Accounting, Business Administration, sociology, social work, international affairs, humanitarian or related field
  • Fluency in written and spoken English. Fluency in local spoken languages.
  • Experience with the use of  SaGa (Accountancy) and Microsoft Office Package

Desirable:

  • Previous working experience with humanitarian agencies
  • Experience working with displaced populations.

We Offer

  • Contract length: 6 Months with possibility of extension
  • Level: E1-1 (national contract)
  • Start Date: As soon as possible Desirable

Application Closing Date

Not Specified.

Method of Application

Interested and qualified candidates should send their Cover Letter and CV’s to: nigeria.jobs@acted.org addressing all applications to: “The Recruitment Manager”.

Note

  • All applicants must send a cover letter and an updated CV (no longer than four pages) in English.
  • CV and Cover Letter indicating and explaining the suitability to the position applied.
  • Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
  • Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered. e.g CCCM Team Leader-Mafa
  • ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
  • CV’s will be review on rolling bases.
  • Due to the large numbers of expected applicants ACTED will only inform shortlisted candidates. We apologise for the inconvenience. Only short-listed applicants will be invited for written test and oral interview.

For More Job Vacancies, Check “Latest Graduate Jobs In Nigeria”.


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